Human Resources Policies
Contains policies and procedures relating to employment and workplace issues, including but not limited to, hiring, benefits, leave, classification, compensation and termination.
Human Resources
Job Classification and Compensation for Employees – 91¶ÌÊÓÆµ Policy: 07-01.00
View 91¶ÌÊÓÆµ Policy: 07-01.00: Job Classification and Compensation for Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Additional Information:
Recruitment, Selection and Employment for Staff – 91¶ÌÊÓÆµ Policy: 07-01.01
View 91¶ÌÊÓÆµ Policy: 07-01.01: Recruitment, Selection, and Employment for Staff
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Applicant Disability Accommodation Request Form (Login Required)
USM Human Resources Management Program – USM Policy: VII-1.00
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Background Investigations – 91¶ÌÊÓÆµ Policy: 07-01.04
Secondary Employment for Regular Non-Faculty Employees Policy – 91¶ÌÊÓÆµ Policy: 07-01.05
View 91¶ÌÊÓÆµ Policy: 07-01.05: Secondary Employment for Regular Non-Faculty Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
Substance Abuse for Faculty, Staff and Students – 91¶ÌÊÓÆµ Policy: 07-01.10
View 91¶ÌÊÓÆµ Policy: 07-01.10: Policy on Substance Abuse for Faculty, Staff, and Students
Related Procedures:
Drug and Alcohol-Free Workplace for Employees – USM Policy VII-1.10
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Heroin and Opioid Addiction and Prevention – 91¶ÌÊÓÆµ Policy: 07-01.20
View 91¶ÌÊÓÆµ Policy: 07-01.20: Heroin and Opioid Addiction and Prevention
Probation for Regular Non-Exempt Employees – 91¶ÌÊÓÆµ Policy: 07-01.21
View 91¶ÌÊÓÆµ Policy: 07-01.21: Probation for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
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Probation for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-1.21
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Separation for Regular Exempt Staff Employees – 91¶ÌÊÓÆµ Policy: 07-01.22
View 91¶ÌÊÓÆµ Policy: 07-01.22: Separation for Regular Exempt Employees
Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Checklist for Supervisors of Separating Employees (DOCX)
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Separation of a Non-Exempt Staff Employee – USM Policy: VII-1.23
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Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Termination with Prejudice – USM Policy: VII-1.24
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Re-Employment for Exempt and Non-Exempt Employees – 91¶ÌÊÓÆµ Policy: 07-01.31
View 91¶ÌÊÓÆµ Policy: 07-01.31: Re-Employment for Exempt and Non-Exempt Employees
Layoff and Recall of Regular Exempt Staff Employees – USM Policy: VII-1.32
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Renewing Contingent Employment Agreements – 91¶ÌÊÓÆµ Policy: 07-01.40
Contingent II Employee Conversions to Regular Employee – 91¶ÌÊÓÆµ Policy: 07-01.41
View 91¶ÌÊÓÆµ Policy: 07-01.41: Contingent II Employee Conversions to Regular Employee Status
Related Forms:
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Separations for Contingent Employees – 91¶ÌÊÓÆµ Policy: 07-01.42
View 91¶ÌÊÓÆµ Policy: 07-01.42: Separations for Contingent Employees
Related Forms:
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Contingent Status Employment for Non-Exempt and Exempt Employees – 91¶ÌÊÓÆµ Policy: 07-01.43
View 91¶ÌÊÓÆµ Policy: 07-01.43: Contingent Status Employment for Non-Exempt and Exempt Employees
Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism) – 91¶ÌÊÓÆµ Policy: 07-02.10
View 91¶ÌÊÓÆµ Policy: 07-02.10: Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism)
Soliciting Personnel During Working Hours – USM Policy: VII-2.20
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Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment – 91¶ÌÊÓÆµ Policy: 07-02.30
View 91¶ÌÊÓÆµ Policy: 07-02.30: Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment
Policy on Employee Development for Nonexempt and Exempt Staff Employees – USM Policy: VII-3.10
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Related Procedures:
Professional Development - Current Employees/Managers/Supervisors
Tuition Remission and Tuition Reimbursement – 91¶ÌÊÓÆµ Policy: 07-04.10
Policy on Salary Advances for USM Employees – USM Policy: VII-4.30
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Payment of Moving Expenses for Regular Exempt Staff – 91¶ÌÊÓÆµ Policy: 07-04.40
View 91¶ÌÊÓÆµ Policy: 07-04.40: Payment of Moving Expenses for Regular Exempt Staff
Related Forms:
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Shift Differential – 91¶ÌÊÓÆµ Policy: 07-04.60
On-Call and Call Back – 91¶ÌÊÓÆµ Policy: 07-04.62
Performance Management Program – USM Policy: VII-5.20
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Disciplinary Actions for Employees – 91¶ÌÊÓÆµ Policy: 07-05.25
View 91¶ÌÊÓÆµ Policy: 07-05.25: Disciplinary Actions for Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Personal Data Audit – 91¶ÌÊÓÆµ Policy: 07-06.01
View 91¶ÌÊÓÆµ Policy: 07-06.01: Personal Data Audit
Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees – 91¶ÌÊÓÆµ Policy: 07-06.02
View 91¶ÌÊÓÆµ Policy: 07-06.02: Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees
Hours of Work and Attendance – 91¶ÌÊÓÆµ Policy: 07-06.10
View 91¶ÌÊÓÆµ Policy: 07-06.10: Hours of Work and Attendance
Compensatory Leave – 91¶ÌÊÓÆµ Policy: 07-06.12
View 91¶ÌÊÓÆµ Policy: 07-06.12: Compensatory Leave
Related Procedures:
Related Forms:
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Consensual Relations with Students – 91¶ÌÊÓÆµ Policy: 07-06.30
View 91¶ÌÊÓÆµ Policy: 07-06.30: Consensual Relations with Students
Teleworking – 91¶ÌÊÓÆµ Policy: 07-06.40
Annual Leave for Regular Non-Exempt and Exempt Staff Employee – USM Policy VII-7.00
Personal Leave for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.10
Leave Reserve Fund for Regular Status Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.11
Leave of Absence Without Pay – 91¶ÌÊÓÆµ Policy: 07-07.12
View 91¶ÌÊÓÆµ Policy: 07-07.12: Leave of Absence Without Pay
Administrative Leave for Non-Exempt and Exempt Staff Employees – USM Policy: VII.7.20
Jury Service for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.21
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Leave for Legal Actions for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.22
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Military leave with Pay for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.23
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Call-up to Active Military Duty During a National Crisis or Conflict for Nonexempt and Exempt Staff Employees – USM Policy: VII-7.24
Leave for Services as Election Judge for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.25
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Leave for Disaster Service for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.26
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Exam and Interview Leave – 91¶ÌÊÓÆµ Policy: 07-07.27
View 91¶ÌÊÓÆµ Policy: 07-07.27: USM Exam and Interview Leave
Liberal Leave – 91¶ÌÊÓÆµ Policy: 07-07.28
View 91¶ÌÊÓÆµ Policy: 07-07.28: Liberal Leave
Community Service – 91¶ÌÊÓÆµ Policy: 07-07.29
View 91¶ÌÊÓÆµ Policy: 07-07.29: Community Service Policy
Related Procedures:
Community Service Administrative Procedures (PDF)
Related Forms:
Holiday Leave – 91¶ÌÊÓÆµ Policy: 07-07.30
Accident Leave – 91¶ÌÊÓÆµ Policy: 07-07.40
Modified Duty – 91¶ÌÊÓÆµ Policy: 07-07.41
View 91¶ÌÊÓÆµ Policy: 07-07.41: Modified Duty
Sick Leave for Exempt and Non-Exempt Staff Employees – USM Policy: VII-7.45
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Related Procedures:
Related Forms:
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Parental Leave for Staff – USM Policy: VII-7.49
Family and Medical Leave for Non-Exempt and Exempt Staff Employees (FMLA) – USM Policy: VII-7.50
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Unauthorized/Unscheduled Absence – 91¶ÌÊÓÆµ Policy 07-07.55
This policy does not apply to faculty
View 91¶ÌÊÓÆµ Policy: 07-07.55: Unauthorized/Unscheduled Absence Policy
Hemapheresis Donation Leave – 91¶ÌÊÓÆµ Policy 07-07.56
View 91¶ÌÊÓÆµ Policy: 07-07.56: Hemapheresis Donation Leave
Grievances for Non-Exempt and Exempt Staff Employees – USM Policy: VII-8.00
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Grievances for Regular Exempt Employees – 91¶ÌÊÓÆµ Policy 07-08.05
View 91¶ÌÊÓÆµ Policy: 07-08.05: Policy on Grievances and Special Action Appeals for Regular Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Professional Conduct of Non-Exempt and Exempt Staff Employees – USM VII-08.05
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Special Action Appeals for Regular Non-Exempt Employees – 91¶ÌÊÓÆµ Policy: 07-08.10
View 91¶ÌÊÓÆµ Policy: 07-08.10: Special Action Appeals for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Salary Increases/Adjustments and Bonuses for Regular Employees – 91¶ÌÊÓÆµ Policy: 07-09.10
View 91¶ÌÊÓÆµ Policy: 07-09.10: Salary Increases/Adjustments and Bonuses for Regular Employees
Related Procedures:
Pay Program for Non-Exempt Staff Employees – USM Policy: VII-9.10
View USM Policy:
Pay Administration for Regular Exempt Employees – 91¶ÌÊÓÆµ Policy: 07-09.11
View 91¶ÌÊÓÆµ Policy: 07-09.11: Pay Administration for Regular Exempt Employees
Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
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Policy: Regular Employee Promotions – 91¶ÌÊÓÆµ Policy: 07-09.20
View 91¶ÌÊÓÆµ Policy: 07-09.20: Regular Employee Promotions
Pay Administration for Regular Non-Exempt Staff Employees – USM Policy: VII-9.20
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Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
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Establishment and Assignment of Staff Job Groups and Employment Status Groups – USM Policy: VII-9.31
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Policy: Transfers of Regular Employees – 91¶ÌÊÓÆµ Policy: 07-09.40
View 91¶ÌÊÓÆµ Policy: 07-09.40: Transfers of Regular Employees
Related Forms:
Separation Checklist for Employees Transferring within the University (DOCX)
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Acting Capacities and Temporary Increase of Higher Level Duties – 91¶ÌÊÓÆµ Policy: 07-09.50
View 91¶ÌÊÓÆµ Policy: 07-09.50: Policy on Acting Capacities and Temporary Increase of Higher Level Duties
Related Forms:
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Reassignment for Regular Exempt Staff Employees – USM Policy: VII-9.51
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Reinstatement for Regular Employees – 91¶ÌÊÓÆµ Policy: 07-09.60
View 91¶ÌÊÓÆµ Policy: 07-09.60: Reinstatement For Regular Employees
Requesting a Position Classification Review for Non-Exempt Staff Positions – USM Policy: VII-9.70
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Related Forms:
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Impact of Changes in the Minimum Qualification of Non-Exempt Job Class Specifications – USM Policy: VII-9.80
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Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees' Full-Time Equivalency – 91¶ÌÊÓÆµ Policy: 07-09.90
View 91¶ÌÊÓÆµ Policy: 07-09.90: Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees’ Full-Time Equivalency
Related Forms:
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Board of Regents Review of Certain Contracts and Employments Agreement – USM Policy: VII-10.0
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Group Insurance Benefits for Active Employees – 91¶ÌÊÓÆµ Policy: 07-10.01
Requesting Temporary Personnel – 91¶ÌÊÓÆµ Policy: 07-11.00
View 91¶ÌÊÓÆµ Policy: 07-11.00: Requesting Temporary Personnel